Terms and Conditions of Registration

These Terms and Conditions apply to all attendees who have registered for LCA2010 and/or LCA2010-related events.

Registration

Registering for the conference does not hold your ticket until it has been paid in full. So to ensure that you secure your ticket, pay the registration invoice as soon as possible.

Security and Credit Cards

All transactions done through this facility are processed by Payment Express and use SSL with 128-bit encryption. The facility accepts Mastercard and Visa. All transactions are done by LCA2010 Organisers on behalf of Linux Australia, the organisation behind linux.conf.au. All personal information will be kept private and used only for linux.conf.au registration purposes, statistics for future linux.conf.au events, and convenience for future linux.conf.au registration.

Cancellation Policy

  • Cancellations made prior to 1 December 2009 - any registration fee paid will be refunded in full.
  • Cancellations made between 1 December and 31 December 2009 - incurs a 15% cancellation fee, which will be deducted from any regsitration fee paid. The balance will be refunded.
  • Cancellations made after 31 December 2009 - No refund.

Privacy Notice

In the course of registering for LCA2010 and LCA2010-related events, LCA2010 will collect personal information about attendees such as their name, contact details etc. The information is required to facilite registration to LCA2010, for catering requriements, and for LCA2010 Organisers or their agents, to contact particular attendees as and when required in respect of LCA2010. Attendees who do not disclose this personal information will be unable to complete registration at LCA2010 and will therefore not be able to attend LCA2010.

Personal information will only be disclosed to Linux Australia, the LCA2010 umbrella organisation, and to Government agencies where LCA2010 Organisers believe disclosure is appropriate for legal compliance and law enforcement; to facilitate court proceedings; to enforce our terms and conditions; or to protect the rights, property, or safety of LCA2010, our attendees, or others. LCA2010 will not sell your personal information to third parties and will not use your personal information to send promotional material from any of our affiliated partners and/or sponsors.

As part of the Registration process attendees will be asked if they would like to subscribe to LCA2010 Mailing Lists and/or the linux.conf.au Announce Mailing List. Attendees who subscribe to one or more of these lists will be sent emails from LCA2010 Organisers and other subscribers to the Mailing Lists. If at any time, attendees wish to unsubscribe from any of these Mailing Lists, please follow the 'how to unsubscribe' directions on the bottom of any message on the Mailing Lists.

Attendees can access and/or correct the personal information LCA2010 organisers hold about them on their profile pages on www.lca2010.org.nz. If attendees wish to amend their email address, please contact webmaster@lca2010.org.nz .

From time to time LCA2010 Organisers update their information and website practices. Please regularly review this page for the most recent information about LCA2010 Privacy practices.

For any queries please contact the Co-Directors, who are the Privacy Officers, on contact@lca2010.org.nz .

Network

LCA2010 Organisers are providing attendees with access to wired and/or wireless network while attending LCA2010 and/or LCA2010 related-events. The access to this network is a privilege and not an entitlement, and must be used appropriately. Inappropriate use includes, but is not limited to: running port scans, a rogue DHCP server, and any unlawful activities.

If any attendees use the network inappropriately, then the LCA2010 organisers will take any enforcement action they consider appropriate. Enforcement action includes but is not limited to:

  • suspending access to the network
  • disconnecting the network permanently
  • the alleged offender may be asked to immediately leave the venue and/or will be prohibited from continuing to attend LCA2010 (without reimbursement)
  • the incident may be reported to the New Zealand Police
  • any other measure the LCA2010 Organisers see fit

AV

LCA2010 may or may not provide recordings of talks (audio and/or video) given at LCA2010. If this service is provided, it is run as a best effort service only. Any recordings will be released as and when they are ready, which may take some months, and the recordings may be of varying quality.

Discrimination

LCA2010 is proud to support diverse groups of people in IT, particularly women, and will not tolerate in any fashion any intimidation, harrassment, and/or any abusive, discriminatory or derogatory behaviour by any attendees of LCA2010 and/or LCA2010-related events.

Any complaints can be made to the LCA2010 Organisers by contacting the Registration Desk during LCA2010. All complaints made to LCA2010 Organisers will remain confidential, will be taken seriously and investigations will be made. Where LCA2010 Organisers consider it appropriate, LCA2010 may take any or all of the following measures:

  • the alleged offender may be told to apologise
  • the alleged offender may be told to stop/modify his/her behaviour appropriately
  • the alleged offender may be warned that enforcement action may be taken if the behaviour continues
  • the alleged offender may be asked to immediately leave the venue and/or will be prohibited from continuing to attend LCA2010 (without reimbursement)
  • the incident may be reported to the New Zealand Police and/or Human Rights Commission
  • any other measure the LCA2010 Organisers see fit

LinuxChix

LinuxChix is a community for women who like Linux, and for women and men who want to support women in computing. Women make up approximately 42% of NZ's IT Industry (Stats NZ), but once data entry and unskilled work is excluded this drops to somewhere nearer 15%. Globally women make up less than 2% of contributors to Free Open Source Software projects (Ghosh et al 2002, 2005).

LCA2010 are proud supporters of LinuxChix. We are pleased to promote and support women in IT by providing them with a welcoming and respectful environment. LCA2010 attendees are required to abide by LCA2010 Terms and Conditions of registration, which includes a policy against any intimidation, harrassment, and/or any abusive, discriminatory or derogatory behaviour towards women.

Media

There are a limited number of Media Passes available to media personnel. Media Passes are free of charge, and entitle media personnel to attend LCA2010 with all the entitlements of a Professional registration. Please note, due to the limited numbers of Media Passes available, all Media Passes will need to be approved by the LCA2010 Organisers. Notification of whether applications are successful will take place in October.

To apply for a Media Pass, please contact media@lca2010.org.nz.

Any media attending LCA2010 are required to identify themselves as "media" to attendees prior to speaking with any attendees of LCA2010 on the record. It is the responsibility of the media to introduce themselves to the persons they wish to interview and to arrange any interviews with those persons. The LCA2010 Organisers will not make introductions or arrange interviews on behalf of media.

Students

Students who register for a concessionalist ticket to attend LCA2010 may be required to provide LCA2010 Organisers with proof that they are eligible for registration as a student, such as providing a valid student ID card.

Alcohol

Liquor licensing laws, requires persons to be aged 18 years and older before they can lawfully drink alcohol in New Zealand. The licenced premises used as LCA2010 venues will not serve alcohol to persons 18 years and under. Those attendees who look under 25 years old, may be required to show identification such as a Passport (non-New Zealand driver licences are generally not accepted) to licenced premises proving they are 18 years old or older.

Those attendees who are younger than 18 years old, are required to advise LCA2010 Organisers of their age, when they register for LCA2010. Those attendees may not be able to attend all of the LCA2010 social events.

Please consume alcohol responsibly. Please note, licenced premises in New Zealand are prohibited from selling or supplying alcohol to intoxicated persons.

There is also a strict liquor ban operating at all times in the Wellington CBD, where persons who consume liquor and/or are in possession of (opened) liquor in a public place within the CBD at any time may be arrested and charged with breaching the liquor ban.

Smoke-free

All LCA2010 venues including the social event venues and Open Day venue are smoke-free. If attendees wish to smoke during LCA2010 and/or LCA2010-related events, they must do so outside. Please consider others and refrain from smoking directly outside the venues' entrance.

Health and Safety

If you are attending LCA2010 as a Keynote Presenter, Speaker, Miniconf Organiser or Miniconf Presenter, it is your responsibility to ensure that your talk meets the Health and Safety requirements under New Zealand law. If you are unsure, please contact LCA2010 Organisers on contact@lca2010.org.nz to discuss it further.

Immigration/Entry Requirements

Please note, New Zealand is a country in its own right. Anyone who lives outside New Zealand (including Australia) will need a passport, and may require a visa, to gain entry into New Zealand. Please contact your local New Zealand Embassy department, well in advance of LCA2010, to determine your travel needs.

Page last updated: 20 October 2009