Miniconf Organisers Info

Miniconfs are dedicated conference streams for specific communities of interest. The LCA2010 Organisers provide the space, and leave the rest up to the organiser of each Miniconf. Miniconfs are full 1-day events. There will be 7 streams of Miniconfs running throughout Monday and Tuesday, totalling 14 Miniconfs at LCA2010.

Important Dates

Information for Call for Miniconfs Papers DueFriday 4 September 2009
Information for Miniconf Schedules DueFriday 2 October 2009
Conference beginsMonday 18 January 2010

Call for Miniconf Papers

Deadline: Friday 4 September

LCA2010 are happy to advertise your Call for Miniconf Papers on our website by uploading your announcement onto our website. To do this, please provide our Miniconf Coordinator with the following information before Friday 4 September 2009:

  • Brief abstract regarding the content of your Miniconf Papers
  • Email address you would like Miniconf Presenters to send proposals to
  • URL of your Miniconf website (optional)

Schedule

LCA2010 Organisers has announced the Miniconf dates and rooms. Please see: LCA2010 Schedule.

Primary Miniconf Organisers should follow the programme structure when planning their sessions to enable delegates to make the most of the Welcome and/or Keynote, the morning and afternoon teas and the lunch breaks.

Times Duration Detail
09:00 - 10:0060Welcome and/or Keynote
10:00 - 10:3030Morning Tea
10:30 - 11:1545Session 1
11:30 - 12:1545Session 2
12:15 - 13:3075Lunch
13:30 - 14:1545Session 3
14:30 - 15:1545Session 4
15:15 - 15:4530Afternoon Tea
15:45 - 16:3045Session 5
16:45 - 17:3045Session 6

Announcing the Miniconf Schedule

Deadline: Friday 2 October

Due to tight timeframes with the printing company, all Miniconf schedules must be received by Friday 2 October 2009 to be included in LCA2010 printed materials. Information required includes:

  • Title of each talk
  • Name of the Miniconf Presenters
  • Times of talks (see the basic structure on our website)

Wiki

There is a Miniconfs Page on the wiki specifically to promote the details of the Miniconf schedule to delegates. It is the Primary Miniconf Organisers responsibility to keep the Miniconf schedule updated regularly, including the following information:

  • A short abstract about the Miniconf
  • Titles of the Miniconf Presenters' papers
  • Miniconf Presenters' names and/or short biographies
  • Miniconf Presenters' slides and handouts, released under a Creative Commons licence (optional)

Primary Miniconf Organisers

The Primary Miniconf Organiser is the person who submitted the Miniconf Proposal. Primary Miniconf Organisers must register online as a "Speaker" at no cost. This entitles the Primary Miniconf Organisers to the following free benefits:

  • Attendance at LCA2010, including receiving swag
  • Attendance of you and your partner to the Speakers Dinner
  • Attendance to the Professional Delegates Networking Session
  • Attendance to the Penguin Dinner

Secondary Miniconf Organisers

The Secondary Miniconf Organisers are the people who help the Primary Miniconf Organiser to organise the Miniconf. They do not receive any special entitlements at LCA2010, such as free dinner tickets or travel and accommodation paid for by LCA2010.

The Secondary Miniconf Organisers must register online and pay the registration fee as either a "Professional Delegate", a "Concessionalist Delegate" or a "Hobbyist Delegate."

Professional Delegates

Professional Delegates are entitled to the following benefits:

  • Attendance at LCA2010, including receiving swag
  • Attendance to the Professional Delegates Networking Session
  • Attendance to the Penguin Dinner
Concessionalists/Hobbyist Delegates:

Concessionalists/Hobbyist Delegates are entitled to the following benefits:

  • Attendance at LCA2010, including receiving swag

Miniconf Presenters

The Miniconf Presenters are the people who present talks at a Miniconf. They do not receive any special entitlements at LCA2010, such as free dinner tickets or travel and accommodation paid for by LCA2010.

The Miniconf Presenters must register online and pay their registration fee. Generally Miniconf Presenters register as a Delegate, which entitles them to the same benefits delegates get (Please refer to "Secondary Miniconf Organisers" above).

There are a limited number of "Monday+Tuesday only" tickets available for Miniconf Presenters only. To obtain this ticket, Primary Miniconf Organisers must arrange this with the LCA2010 Organisers in advance of the Miniconf Presenter registering for LCA2010.

Accommodation

LCA2010 Organisers have negotiated discounted accommodation rates with some of the local accommodation providers. Please note, registration on the LCA2010 website DOES NOT book your accommodation. Please note, you must book your accommodation directly through the accommodation providers.

Information for Primary Miniconf Organisers

The Primary Miniconf Organiser is the person responsible for organising their Miniconf. The LCA2010 Organisers do not assist with organising the Miniconfs or running them during LCA2010. Miniconf Organisers are expected to decide on the Miniconf track content themselves and organise Miniconf Presenters to fit in with the scheduled breaks on the LCA2010 programme.

Primary Miniconf Organisers are expected to arrange Miniconf Presenters to give presentations, including seminars and/or tutorials, on a particular technical topic, (for instance, the kernel, MySQL, or MythTV), or from a particular technical community (for instance, LinuxChix or Sys Admins).

LCA2010 audience consists of technically skilled people, who attend LCA2010 because the content of the talks are pitched at their level of expertise and are generally based on free and open source software. Promotional talks, such as commercial advertisements and sales pitches are not appropriate at LCA2010 Miniconfs. If Miniconf Presenters submit proposals for talks that do not fit into this fundamental category, Primary Miniconf Organisers should contact the LCA2010 Organisers to discuss this prior to accepting/declining that talk proposal.

If Primary Miniconf Organisers would like to provide delegates with handouts or notes during their presentation, it is the responsibility of the Primary Miniconf Organiser to arrange for and distribute these directly to delegates during their Miniconf. LCA2010 Organisers will not provide Primary Miniconf Organisers or Miniconf Presenters with photocopying facilities in the lead up to or during LCA2010.

Please be aware, and ensure your Miniconf Presenters are aware, of the Terms and Conditions to ensure that Miniconf Presenters' material and behaviour is appropriate for the LCA2010 audience, that includes keeping slide-decks G-rated.

Miniconf Organisers and presenters are not permitted to seek and/or receive any sponsorship for their Miniconfs. This does not include employees paying for Miniconf Organisers or Presenters registration, travel or accommodation. Any sponsorship enquiries must be directed to the LCA2010 Sponsor Liaison at sponsorship@lca2010.org.nz

Network and A/V

There is no guarantee that the network will be operating or that presentations will be recorded during the miniconf days. These services are provided on a best effort basis.

If AV is provided, Miniconf Presenters will be asked, before they give their Miniconf talk, if they agree to their talk being recorded and to their talk materials being released under a creative commons licence. If these are agreed to, the A/V technician will ask to download their talk slides and/or handouts for public release.

Immigration/Entry Requirements

Please note, New Zealand is a country in its own right. Anyone who lives outside New Zealand (including Australia) will need a passport, and may require a visa, to gain entry into New Zealand. Please contact your local New Zealand Embassy department, well in advance of LCA2010, to determine your travel needs.

Miniconf Enquiries

Francois Marier
LCA2010 Miniconf Coordinator
miniconfs@lca2010.org.nz